Frequently Asked Questions
Student FAQs
What is a TCE?
The Teacher Course Evaluations (TCE) is a tool used by the University of Kentucky. Students fill-out the TCE to evaluate both their Teachers and Courses. The results are used for improving the quality of the education the students receive.
The UK Office of Faculty Advancement (OFA) manage the online platform through which the University's standard Teacher Course Evaluation is delivered. Qualtrics is the current software used to administer the online standard Teacher Course Evaluation
When and where can I access my TCE?
Depending on the course length, TCEs are normally scheduled to launch around 2 weeks prior to the course end date. Please see TCE Event Schedule for TCE open & close timeframes.
There are 2 ways to access TCEs:
- Email: Students receive three emails with a link to their TCEs: invitation, 1st reminder and final reminder.
- Canvas: Only course shells that have had the Teacher Course Evaluation navigation item enabled by an instructor will allow students to click a link to access the TCE for the course from Canvas.
Email us (tce@uky.edu) if for some reason you don't receive a TCE at the end of a course.
How can I view previous TCE results?
To view the Teacher Course Evaluations, you must login with your linkblue id. Click Here to continue to the Results page.
Will the instructor know my identity?
No. Your instructor will not be able to see any student identifiable information on the TCE reports.
Can my TCE be re-opened once it has expired?
No. TCEs cannot be re-opened once the form fill out date expires and the TCE is closed.
The instructor's/TA's name listed on the TCE is not correct, do I still fill it out?
No, do not fill it out. Notify your instructor immediately.
Will I receive a confirmation that I completed my TCE?
No, the system does not send a confirmation email.
There is a confirmation window that will be displayed after you submit the TCE. You can take a screenshot of that confirmation window, or you may capture a screenshot of your TCE task list using the evaluation link sent to your email.
I cannot see evaluation results for a course.
Teacher course evaluation results are typically only made available if 5 or more students completed the survey. This policy helps protect the anonymity of student responses.
Faculty / Staff FAQs
Where to view my evaluation results?
You can access your TCE dashboard and view results for your associated course at https://ukycourseeval.qualtrics.com/login. Select the "Course Evaluation" option and you will be redirected to sign in with your linkblue ID and password.
How do I make sure my course gets an evaluation
Please contact your College Event Planner and request that they flag your course for a TCE in SAP’s Course Instructor Management module.
If you are a TCE Contact, you can check the Verification Report to see the courses that are flagged for a TCE in the eXplorance Blue system.
Along with the Verification Report, we have another tool available for you to use to verify that courses have been set up properly in SAP to receive a TCE. This tool is the TCE Tableau Workbook.
If you have access to Tableau and want to access the TCE workbook please contact us by email at tce@uky.edu.
If you need access to Tableau server to see reports like this, contact us tce@uky.edu.
When will the TCE be available to the student to fill out?
Please see TCE Event Schedule for TCE open & close timeframes.
I don't see TCEs for all of my classes?
The course you do not see probably does not have the flag set in SAP for a TCE to be given. Please contact your college or department TCE Contact to check if they have had the course flagged for a TCE in SAP. If it has not been flagged in SAP your students will not complete the TCE for your course.
If you are a TCE Contact, you can check the Verification Report to see the courses that are flagged for TCE within the Blue system.
Along with the Verification Report, the TCE Tableau Workbook can be useful to the TCE Contact. This Workbook allows the TCE Contact to verify that the flag has been set in SAP.
If you have access to Tableau and want to access the TCE Tableau Workbook please contact us by email at tce@uky.edu.
If you need access to Tableau server contact us by email at tce@uky.edu and we will assist you.
Can corrections or modifications be made to TCE dates?
The TCE system (Blue) receives all data from SAP/HANA so any changes to courses, including dates, should be changed in SAP as soon as possible. The TCE Team cannot make these changes. Requests for changes should be submitted to the Registrar’s office at least two weeks prior to the start of the TCE. Changes in SAP take up to two days to appear in Qualtrics.
Can I add another instructor to an active TCE?
The TCE system receives all data from SAP/HANA so any changes to courses should be changed in SAP as soon as possible. If the instructor was assigned to the course but not flagged to receive a TCE, this can be changed in Course Instructor Management.
Note: Instructors cannot be added/deleted from an open TCE that has already received student responses.
When will I receive my TCE results?
The most recent term TCE Individual Reports should be available approximately 3 weeks after the final grading window closes for the term.
You can also access your TCE results via the following URL/link: https://ukycourseeval.qualtrics.com/login
- Login using your UK Link Blue user ID and password.
Can I provide extra incentives to increase my TCE rates?
Instructors may not offer additional incentives (e.g., food, extra credit) for TCE completion.