Blue9 System Update

The first change is the new login screen. Once you log in with SSO, if your username belongs to multiple groups, you'll be prompted to select which group you'd like to view:

• "Users" - Standard access (recommended for most users)
• "Users_Reports_PreF17" - Access to evaluation reports and data prior to Fall 2017
• "Users_Reports_PreF19" - Access to evaluation reports and data prior to Fall 2019

Note: "Users" is our standard group that most people should select. The other options are for specific historical data access needs.

Blue Home is where everyone will be able to access their tasks, reports, and other important sites and information. Whether your users are involved in multiple projects or surveys, or if their accounts belong to multiple user datasources, Blue Home requires only a single login for each person and provides a one-stop shop for accessing their combined list of tasks and access to resources.

1. Main Navigation - Menu with direct links to Tasks, Reports, and Bookmarks
2. Task Progress Widget - Provides a summary of where the user stands in any/all ongoing evaluation processes. Clicking on any milestone shown (e.g., Open, In Progress, Completed) will take the user to the main Tasks screen with those items filtered and displayed.
3. Custom User Profiles - Users can create personalized profiles by adding their own backgrounds and entering their own details.
4. Assigned Reports Widget - This widget appears only for users who have assigned reports, such as instructors, supervisors, etc. Clicking the report title, its icon, or View report (using the ellipsis at the end of the row) will open the link directly to that report. Clicking the View all reports link at the bottom of the widget or the Reports option in the top menu will display the full list of reports.
5. Bookmarks - All system users can bookmark links to tasks, reports, and other available sites for direct access.
6. Response Rate Monitor - When enabled in Blue, users with view permissions can click "View response rates" to see details in a new browser window. Alternatively, users can select the subject from My Active Tasks to view response rates, evaluation start and end dates, etc.
7. Coming Soon - Additional features to be announced
8. Tasks and Reports Management - Users can view their assigned tasks and/or reports, or create custom filters to easily find and bookmark important items. Filters can be accessed using the Tasks/Reports options in the top menu.

The task and report widgets will display the set by default the last 5 accessed report/task, but the full list can be viewed using the Tasks and Reports settings in the top bar menu or selecting the view all option. The full view screens give users custom filter options that can be saved.

Report View

Report filter options include using the assigned categories and subcategories , along with the date ranges that correspond to when the report was last published. If a category has multiple subcategories, you will see a drop down list of items to select from to specify the report you're looking for.

1. Category displays various academic semesters prefixed with their academic year. If you've been granted access to special reports, they will appear under the sub-category "Regular Report (Non-Standard)".
2. Date Range - Use this filter to display reports within a specific time period
3. Saved Filters - Access preset filters you've previously created and saved
4. Create Custom Filters - If you have a set of filters you reference frequently, you can save them for quicker future access
5. Bulk Selection - Use checkmarks to select multiple reports for bulk download
6. Sort Options - The new system allows you to sort reports by Date, Title, Status, or Category
7. Bookmarks - Users can bookmark reports or tasks for easy reference

Task View

From the Task view, you can see all the courses you are affiliated with. Students can view the evaluations assigned to them, while faculty and instructors can access critical information such as class rosters showing who received an evaluation, along with scheduled start and end dates.

Important Notes:

• All your evaluations for the semester can be viewed at any point during the active semester
• If you cannot see one of your courses in the Task view, it means it wasn't assigned for TCEs
• If this appears to be an error, contact your college registrar or our office as soon as possible for clarification or to resolve the issue

Understanding Dates: The end date shown on the task homepage represents when the entire project is scheduled to end (usually 1-2 weeks after the semester ends), not when individual class TCEs close.

Viewing Actual Evaluation Dates: To see the actual evaluation start and end dates for your courses, click the "Start Now" button to open the subject management page in a new window.

Course Status Indicators:

• Completed - Evaluations for this course section have ended
• Live - Evaluation is currently ongoing
• Ready - Evaluation is scheduled for a later date

Additional Details:

• Live evaluations display the evaluation start date in the bottom right of the task

• To view start and end dates before an evaluation goes live, click the three dots to the right of the project and select "View Settings"

• Due to a system limitation, the settings box displays "Changes allowed until <date>" - however, faculty do not have permission to modify start and end dates, as these are fixed by faculty senate ruling